# QuickBooks Cleanup Checklist

Use this before changing records in QuickBooks.

## Source Records

- Bank statements for the cleanup period
- Card statements for the cleanup period
- QuickBooks bank-feed activity
- Open invoices and unpaid bills
- Vendor payment records
- Payroll summaries
- Receipts from inboxes, folders, phones, and shared drives
- Owner notes for transfers, reimbursements, and draws

## Sort The Queue

- Obvious bank-feed matches
- Duplicate transactions
- Customer payments
- Vendor payments
- Transfers
- Owner draws
- Missing receipts
- Unclear categories

## Review-Gated Changes

- Write-offs
- Account mapping
- Tax-sensitive categories
- Payment changes
- Bookkeeping entries that affect reports

## Final Packet

- What was cleaned
- What still needs a decision
- Which records are blocked
- Which approvals are needed before writeback